Meeting Scheduling Etiquette: Dos and Don'ts for Successful Scheduling

Meeting Scheduling Etiquette: Do's and Don'ts for Successful Scheduling

November 1, 2023

Meetings can be a valuable tool for collaboration, brainstorming, and decision-making. However, they can also be a major waste of time if not scheduled and conducted effectively. Meeting scheduling etiquette is essential for ensuring that your meetings are productive and efficient.

In this blog post, we will discuss the dos and don'ts of meeting scheduling etiquette, offering practical advice for success. We will also provide some valuable insights into using Letsmeet to streamline your scheduling process and make it easier to follow meeting etiquette guidelines.

Do's of Meeting Scheduling Etiquette

Be respectful of other people's time

This involves scheduling meetings during times that are convenient for everyone involved and providing enough notice so that people have time to prepare.

Be clear and concise about the purpose of the meeting

This will help everyone come prepared and make the meeting more efficient.

Create an agenda and share it with attendees in advance

Keeping everyone informed will help to keep the meeting on track and ensure that everyone is aware of what will be discussed.

Start and end the meeting on time

If you need to run over, be sure to let everyone know in advance and get their consent.

Take notes and follow up on action items

This demonstrates your commitment to the meeting and ensures that you follow through on the next steps.

Don'ts of Meeting Scheduling Etiquette

Avoid over-scheduling people

Everyone needs time to do their work and to take breaks.

Don't schedule meetings during off-hours or during people's PTO

Respect personal time and boundaries.

Avoid inviting people to meetings that they don't need to attend

This is a waste of their time and can make them feel disrespected.

Don't start or end meetings late

This is disrespectful of everyone's time.

Stay on track and avoid tangents or side discussions

These can make the meeting run over and make it difficult to stay focused.

Tips for Using Letsmeet to Improve Your Meeting Scheduling Etiquette

Letsmeet, offers multiple features to enhance your meeting scheduling etiquette:

Leverage Letsmeet's calendar integration

Easily see everyone's availability at a glance, making it simple to schedule meetings during times that suit everyone.

You can integrate it with your Google or Microsoft calendars. You can even connect several calendars simultaneously, allowing you to see all your events and appointments merged into a single view.

Utilize Letsmeet’s Funnel to fully automate your scheduling process

Letsmeet eliminates the need for back-and-forth emails, streamlining the scheduling process. Check out the: "How to plan a meeting?" article on our Knowledge Base to learn more about Letsmeet's Funnel scheduling approach.

Letsmeet's automatic reminders

Ensure that everyone sends out their availability for your meetings. With our automatic reminders, you don't even have to move a finger to ask guests who haven't responded to send out their reply.

By adhering to the dos and don'ts of meeting scheduling etiquette and utilizing Letsmeet, you can guarantee that your meetings are productive and efficient. Letsmeet is a powerful tool that can assist in streamlining your scheduling process, making it easier to follow these etiquette guidelines.

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